Privacy Policy

Williams + Weiss Executive Medicine

Effective Date: March 27, 2026

Williams + Weiss Executive Medicine (“we,” “our,” or “the Practice”) is committed to protecting the privacy and confidentiality of our patients and website visitors. This Privacy Policy describes how we collect, use, and safeguard your information in accordance with applicable federal and state laws, including the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and California privacy regulations.

1. Information We Collect

We may collect the following categories of information:

Personal Information

• Name, address, email address, phone number
• Date of birth and demographic information
• Insurance information, when applicable
• Payment and billing information

Health Information (Protected Health Information or PHI)

• Medical history and health records
• Diagnostic information and treatment details
• Communications related to your care

This information is collected in the course of providing medical services and is protected under HIPAA.

Website and Technical Information

• IP address and device information
• Browser type and usage data
• Pages visited and time spent on the website

This data may be collected through cookies or similar technologies to improve website performance and user experience.

2. How We Use Your Information

We use your information for the following purposes:

Treatment, Payment, and Healthcare Operations

• Providing and coordinating medical care
• Processing billing and payments
• Managing internal operations and quality improvement

These uses are permitted under HIPAA.

Communication

• Responding to inquiries or appointment requests
• Sending appointment reminders or care related communications

Marketing and Outreach

• Sending newsletters, educational content, or practice updates
• Informing you about services that may be relevant to your care

Marketing communications are sent in accordance with applicable laws. You may opt out at any time using the unsubscribe link or by contacting our office.

We do not sell personal or health information to third parties.

3. HIPAA and Your Health Information

As a healthcare provider, we are required to comply with HIPAA, which governs how we use and disclose Protected Health Information.

We may use or disclose your PHI without your written authorization for:
• Treatment
• Payment
• Healthcare operations

We will obtain your authorization for uses and disclosures not otherwise permitted by law.

We maintain administrative, technical, and physical safeguards to protect your health information.

For additional details, please refer to our Notice of Privacy Practices, which is provided to patients separately.

4. California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), including:

• The right to request access to personal information we collect about you
• The right to request correction of inaccurate information
• The right to request deletion of personal information, subject to legal and medical record retention requirements
• The right to know how your information is used and shared

Please note that medical information governed by HIPAA is generally exempt from certain CCPA and CPRA provisions.

To exercise your rights, please contact us using the information below.

5. Cookies and Website Tracking

Our website may use cookies or similar technologies to enhance functionality and analyze usage.

You can adjust your browser settings to refuse cookies or alert you when cookies are being used. Disabling cookies may affect certain features of the website.

6. Third Party Services

We may use third party service providers to support our operations, including:

• Website hosting
• Appointment scheduling platforms
• Email marketing services

These providers are required to maintain appropriate safeguards and, where applicable, enter into Business Associate Agreements in compliance with HIPAA.

7. Data Security

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, disclosure, or misuse.

While no system is completely secure, we strive to use industry standard practices to safeguard your information.

8. Data Retention

We retain personal and health information as required by applicable laws and professional standards, including medical record retention requirements.

9. Children’s Privacy

Our services are not directed to children under the age of 13 without parental or guardian involvement. We do not knowingly collect personal information from children without appropriate consent.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

11. Contact Information

If you have questions about this Privacy Policy or wish to exercise your rights, please contact:

Williams + Weiss Executive Medicine
23560 Madison Street Suite 103 Torrance, CA 90505
310-325-9200
info@williamsweissmd.com